Procurement Policies and Procedures Manual for Action for Humanitarian Support and Recovery

Procurement planning is part of the annual budgeting process. Each departmental head is responsible for planning his/her project’s estimated procurement needs on an annual basis through the use of the annual procurement plan (APP), which indicates the items to be bought in the various quarters of the year. The procurement officer will use the APP to plan form requisitions. It is crucial that the procurement committee discuss the APP at the beginning of each year and as need may arise within the year. The APP will also require the final approval of the project coordinator, who will share it with the executive director for comments before approval.